Are you looking for easier business budgeting? Then have a look at these 5 ways of budgeting made easy. It covers the key budgeting features we’ve added to Calxa online recently. As well as the flexible budget editor, there’s the Budget Factory for bulk updates, Exporting and Importing for complex calculations and much more.


1. Auto-budgets: Business budgeting made really easy!

The auto-budget option is great for when you don’t have time to give it much thought but need a full budget now. It simply takes last year’s actual results and makes that the budget for this year. It’s a little unrealistic for most businesses (this year is unlikely to be exactly like last year) but, if your goal is to quickly populate some reports with reasonable numbers, it’s a quick option.

You can select the auto-budget on any report or when creating a bundle from a kit. It’s well-suited when you’re evaluating Calxa to get a feel for what the reports look like or to show some reports to your business partner or your boss.


2. The Budget Builder: Budgeting from scratch made easy

This is where all the work gets done but structured in a way that works for you. Budget for your projects or departments and then automatically roll them up to the organisation budget. Choose the date range for your budgets to suit your needs. You’re not constrained by a financial year but can choose a calendar year, the current quarter or more. Set a custom date range if you want to budget across financial years. For example, if you have a project that starts in February and ends in November, set just that date range and enter it all in one go.

Don’t forget that you can edit the total column. This splits your entry over the displayed columns (not necessarily 12 months) if there’s nothing there or it adjusts proportionately if there are existing budgets. Combine this with the date range for some clever tricks. For example, if you have a rent review every January, first set the budget dates to July – December, enter 6 months rent in the total column and it will spread it. Then change the dates to the next 6 months (you can use the arrows to move forward if it’s the same time span) and enter the next period’s rent in the total there. Much quicker than entering each month one by one!


3. The Budget Factory – Bulk budgeting made easy

There are times when you want to make big changes to a budget – creating a draft for next year, for example, or changing this year’s income by 10% on every project or department. The Budget Factory is the ideal tool for this job. You can run it for the organisation budget, for projects or departments. You can update one year or 10. It’s perfect for copying from one budget to another (for example, from your original budget to your current forecast).

One key new feature we added recently was the option to start from your desired net profit. Set the profit you want to make, and it will show you the income you need to earn to achieve that – and what the cost of sales and expenses will be.


4. Exporting and Importing: Complex budgeting made easy

Sometimes you need complex calculations as part of your budget but often they relate to just a few lines. Simply export your current budget, remove all lines except the ones you want to change, add some formulas to calculate the budget and then re-import. Simple!

A change we made for the online version is to allow you to import budgets for multiple years. You can easily make changes to both the current year and next and import them from one sheet.


5. The Budget Manager: Maintaining budgets made easy

Need to copy or rename a budget? Lock a financial year? Delete a budget? The Budget Manager gives you the tools to do all of that.


Our upcoming Web Chat Budgeting Online on Wednesday 17 October will talk about some useful, time-saving tips. It’s a free webinar so please join us.