Use these five steps to help you get started with Calxa
That first step of getting Calxa up and running often feels like the biggest. The hurdle is multiplied by the lack of time in our busy schedules. Looking back you will think why did I not kick-start this earlier.
So the team here wanted to help out and make this process easier. This checklist will not only guide you step-by-step through this process but also provide the resources to overcome the technical aspect at the same time.
So let’s get started.
1. Create your first Calxa Database
This is where Calxa will be storing your budgets.
2. Connect to your Accounting Data
Linking to your accounting data will establish the pathway for Calxa to extract your accounting structure. It will bring in the chart of accounts, jobs, classes or tracking categories and finally the monthly actuals.
3. Enter Your Budgets
There are different ways to set up your budgets. You can importing from Excel or your accounting system or set them up from scratch using Calxa’s shortcuts and wizards to automate the repetitive tasks and easily tweak the numbers.
Getting the right numbers is a challenge in itself. Here are some ideas on what questions to ask when preparing a budget.
4. Cashflow Settings
These settings dictate how your cash will be reported. It’s an important part of the set up. You can change these for scenario planning or if you change your behaviour around debt collection or creditor payments.
5. Running Reports
Now the most exciting part of the process. You are ready to run reports. We suggest to start off with:
- Profit & Loss Statement
- Balance Sheet Report
- ‘Where Did Our Money Go?’ Report and Chart
- Budgets vs Actuals (Budget Summary)
- Financial Year Profit Forecast (Spreadsheet Profit & Loss)
- Financial Assumptions (Notes)
- 12-months Cashflow Forecast and Chart
To save time, add these reports to a Report Bundle. Here is an example. When you come back to Calxa the following month all you have to do is select the Bundle and Print. Done.